By now, it’s common knowledge that the massive shift to remote work during Covid-19 would not have been possible without the right collaboration tools. We found our conference rooms morphing to conference calls, catching glimpses of our co-workers’ and clients’ lives in the background of our everyday business discussions.
That’s not going away.
In fact, Gartner predicts that an astonishing 74% of companies will shift to remote working permanently in some capacity after the pandemic.
That means the latest and greatest remote enablement tools are here to stay, too.
Microsoft Teams is the go-to communication and collaboration tool for people around the world, with as many as 115 million daily users.
Why Teams? Well, here are 8 big reasons to start using it if you aren’t already:
- Seamless communication: Teams allows you to easily switch between communication methods, hopping from a large on-camera team meeting to a one-on-one chat with a co-worker to regroup afterward. This streamlines collaboration efforts for globally dispersed workforces and enables productivity throughout your organization.
- Lightning-fast file sharing: Speaking of streamlined collaboration, Teams also lets you share or edit a document with your colleagues in real time. Pull up that latest PowerPoint presentation and get instantaneous feedback from key stakeholders to make sure it’s complete, or show an Excel sales report to a co-worker to ensure accuracy.
- Intuitive Instant Messaging: It’s not just about video conferences. Use the Instant Messaging on Teams to quickly chat with one co-worker or several about your latest project or presentation.
- Full Microsoft integration: Teams is fully integrated with the Office applications you already use every day, so there’s no need for the tedious two-step authentication process. You can also work with other Microsoft tools like OneDrive and OneNote as well as cloud storage and data solutions like SharePoint and Power BI.
- A single pane eliminates pain: Because of this intuitive integration, you won’t be endlessly switching between apps while collaborating on Teams. Instantly showcase documents to co-workers or clients within the Teams interface, and maintain version control to ensure you’re all working on the latest version of a document.
- Give your IT team a break: Teams works on virtually any laptop, desktop, phone, or tablet. This eases the workload for your internal IT department, offering savings in time and money. Additionally, users can easily access the Teams App Store, giving them the choice of numerous applications that they need to get their job done. This includes:
- Adobe Creative Cloud: Use this to connect assets (Photoshop images, Illustrator graphics, etc.) that are in a member’s Creative Cloud directly to your team
- DocuSign: Efficiently manage your organization’s document-signing workflows
- Flow: Automate repetitive tasks and save hours of valuable time
- Planner: Quickly assign tasks and keep track of progress with this intuitive project management tool
- More engaging meetings: Simply put, Teams makes meetings easier and more productive. As soon as you create a meeting, you can start chatting with stakeholders about the agenda, share files that you need them to review, and keep track of the meeting notes and ‘to dos,’ all before the meeting even begins. Calls can also be recorded and shared in the same tab, so you aren’t wasting time hunting down the recording.
- Purpose-built for remote workforces- Whether it’s a SME on holiday in Atlanta, a Sales Manager at a work conference in L.A., or a client based in Chicago, Teams brings everyone together instantly no matter where they’re living or working. With Teams, everyone has constant access to all apps and documents and can easily participate in conversations from anywhere.
Okay, we have one more. There’s actually a ninth reason.
Perhaps the best reason to migrate to Microsoft Teams is to maximize your investment in the Microsoft infrastructure you already have.
This is especially true if you’re still using Skype for Business. On July 31, 2021, the tool is officially at ‘end of life’. Teams is its successor and is a proven communication and collaboration solution for enterprises around the world.
This transition can be an involved process for larger organizations. If you haven’t already started, help is here!
Pyramid Consulting has over a decade of experience with all things Microsoft, and can make a complex migration like this a seamless experience.
Contact me to get started.